Constitution
of
The EIU Racquetball Club
Adopted on
(08/19/05)
Article I - Name
The name of this organization shall be the EIU Racquetball Club of Eastern Illinois University.
Article II - Purpose
The purpose of the organization shall be to (a) connect EIU players and provide a fun and educational environment in order to experience the sport of racquetball, (b) which will in-turn foster a larger student interest and provide leadership, programs, and service.
Article III - Membership
Section 1
Any student regularly enrolled in Eastern Illinois University may become a member of the organization with voting and office-holding privileges. The standards for qualification and the amount of dues to be paid shall be determined by the organization.
Section 2
Dues, will be assessed as the organization grows into it’s full potential but for the first year of establishment no dues will be required.
Article IV - Executive Officers
The executive officers of the organization shall be as follows: President, Vice-President, Secretary, and Treasurer. The aforementioned officers shall constitute the Executive Committee.
Article V - Duties of Executive Officers
President - To preside at Executive Committee membership meetings; appoint special committees with the approval of the Executive Board; present an annual report; perform other such duties as may be required by the By-Laws or resolutions of the Executive Committee.
Vice - President - To preside in Chairperson's absence and perform other such duties as may be required by the By-Laws or resolutions of the Executive Committee. Plan and organize publicity for activities and special events.
Secretary - Attend to all general correspondence of the organization and keep minutes of all Executive Committee and membership meetings and preserve the records of the organization. Also perform other such duties as may be required by the By-Laws or resolutions of the Executive Committee.
Treasurer - Supervise the financial administration of all revenue periodically and report to the Executive Committee and membership on the financial condition of the organization, and perform other such duties as may be required by the By-Laws or resolutions of the Executive Committee.
Article VI - Meetings
Meetings shall be tentatively held every month and shall be operated under Roberts Rules of Order. Special meetings may be called by the President. Quorum shall be of at least ½ of the regular members.
Article VII - Elections
1. Election of officers shall take place yearly during the fourth week of August.
2. The Executive Committee shall appoint a nominating committee consisting of all members; the outgoing chairperson, shall serve as the Chairperson of the Committee, who may also serve again if elected.
3. Any student member is eligible for nomination as an officer of the Executive Committee who meets the University's eligibility for student office holding, which consists of a 2.0 average, and who fulfills the qualifications as established by the Executive Committee.
Article VIII - Amendments
Amendments to this Constitution may be proposed to the voting membership by a majority vote of the Executive Committee or by a petition signed by 2/3 of the voting membership. Amendments shall be declared adopted which are presented at two general meetings and receive a majority favorable vote at both meetings by the voting members present.
Article IX - By-Laws
By-Laws, not inconsistent with this constitution, may be adopted or amended by 2/3 vote of the regular members present at any regular or special meetings, providing the By-Laws are submitted in writing at least one week previously at either a regular or special meeting of the general membership.
Bylaws
Of The EIU Racquetball Club
Of Eastern Illinois University
Adopted on
(08/19/05)
SECTION I. NAME AND OBJECTIVES.
1. The name of this organization shall be the EIU Racquetball Club of Eastern Illinois University, hereinafter referred to as the EIU Racquetball Club respectively.
2. The objectives of the Organization shall be those of the EIU Racquetball Club as set forth in Article I of the Constitution. In addition, the Organization also has the following objectives:
A. Encourage members to play together and for members of higher skill level to teach other members of lower skill level, as well as provide a safe and proper environment for the sport to be experienced.
3. All activities of this Organization shall conform to the Society's Constitution, Rules, and Procedures.
SECTION II. MEMBERSHIP.
1. The membership of the Organization shall be composed of those Organizational members in good standing and (when set) paying dues (to be set annually by the Executive Committee) to the Organization.
SECTION III. MEETINGS AND VOTING.
1. The Organization shall hold at least one meeting annually at a time and place designated by its Executive Committee. Special meetings may be called by the President with approval of the Executive Committee.
2. A quorum is required for transaction of official business and shall be one-half of the Organizational membership.
3. Unless otherwise specified in these Bylaws or the Constitution of the Society, meetings are conducted according to the latest edition of Robert's Rules of Order.
4. Decisions at meetings are by simple majority of Active Members voting, except 2/3 majorities are required in special cases such as amending the Bylaws and suspending a Rule. Other less frequently used voting requirements are described in Robert's Rules of Order.
SECTION IV. OFFICERS.
1. The officers of the Organization shall consist of, a President, a Vice-President, Secretary and a Treasurer.
2. All officers must be members in good standing of the Organization.
3. Officers shall be nominated by a nominating committee appointed by the President. Officers shall be elected by a majority of ballots casts and election methods shall be determined by the Executive Committee.
4. Terms of newly elected officers shall change at the Organization’s annual meeting.
5. The Organizational Officers shall serve for a period of one year in each office, and shall be eligible for re-election for an infinite amount of terms.
6. In the event of a vacated position, the Executive Committee shall appoint a qualified replacement to fill the unexpired term.
7. No elected officer or appointed committee member of the Organization shall receive any salary or other compensation. Expenses may be defrayed from funds available to the organization when authorized by the Executive Committee.
SECTION V. DUTIES OF OFFICERS.
1. The President shall:
A. Preside at all meetings;
B. Serve as Chair of the Executive Committee;
C. Appoint all committees;
D. Coordinate the activities of the Organization’s standing and technical committees and serve as liaison between such committees and the Executive Committee;
E. Represent the Section to the Society as a member of the Governing Board or Division Executive Committee;
E. Conduct official correspondence for the Organization and present reports of Organizational activities at the annual meeting;
E. Make such appointments and perform other duties and functions as are authorized and necessary; and,
F. Proceed to the office of Past-President at the end of the term.
2. The Vice-President shall:
A. Assume the duties of the President, if the President is absent or unable to act;
B. Serve on the Executive Committee; and,
C. Advance to the office of President at the end of the term.
3. The Secretary shall:
A. Annually update and distribute current copies of the Organizational Bylaws to the Organizations President and each member of the Organization’s Executive Committee by the beginning of each semester;
B. Serve on the Executive Committee;
C. Advance to the office of Vice-President or retire; and,
D. Conduct the election.
E. Keep a running book of minutes for each meeting.
F. Send out meeting minutes via e-mail to all organizational members.
4. The Treasurer shall:
A. Keep the official records of the Organization, collect and be custodian of any fees or assessments authorized by these bylaws or funds allotted to the Organization by the Society;
B. Disburse funds only as authorized by either the membership or Executive Committee;
C. Submit, at the annual Organizational meeting, the year-end report for the previous fiscal year and a comparison of approved versus actual income and expenditures for the current fiscal year;
D. Serve on the Executive Committee;
E. Advance to the office of Secretary or retire.
SECTION VI. EXECUTIVE COMMITTEE.
1. The Executive Committee of the Organization shall consist of elected officers, and other members as elected by the Organization. Those with voting privileges shall be the President, Vice President, Secretary and Treasurer.
2. The Executive Committee is authorized to act on behalf of the Organization between annual meetings.
3. A quorum is required for transaction of official business at an Executive Committee meeting. A quorum for an Executive Committee meeting shall consist of three of the four members. Executive Committee members can appoint a proxy.
4. Each member of the Executive Committee shall have one vote on Executive Committee decisions. In the event of a tie, the President’s vote shall be the deciding vote.
5. Executive Committee meetings are called by the President and are typically held three times per year (August-September for fall semester and December-January for spring semester).
SECTION VII. ORGANIZATIONAL COMMITTEES.
1. Committees and Chairs of committees, except as listed in Sections V and VI of these Bylaws, shall be appointed and charged by the President. Except for Standing Committees, these Organizational committees shall cease to function upon the discharge of the duties for which they were appointed or with the end of the term of the appointing officer.
2. Standing Committees help the President and the Executive Committee conduct the Organization’s affairs, and the chairs should report their committees' activities, findings, and recommendations at annual Organizational meetings and interim meetings of the Executive Committee.
3. The Organization will establish Standing Committees as the organization is further developed.
SECTION VIII. DUES AND FEES.
1. The Executive Committee may establish annual dues subject to approval of the members voting at the annual meeting after the first year of establishment.
SECTION IX. BYLAWS, RULES AND PROCEDURES.
1. The Bylaws are the defining document for the Organization and take precedence over all other rules and procedures of the Organization. The Bylaws cannot be suspended and cannot be changed without prior notice to members.
A. The Bylaws may be amended by a 2/3 majority of Active Members choosing to vote, provided that the proposed amendment(s) are circulated in writing to the membership at least 30 days prior to voting.
B. In accordance with the Society Constitution, an adopted amendment shall be reviewed by the Society’s Constitutional Consultant for conformity with the Constitution, Rules and Procedures of the Society. The Constitutional Consultant presents the adopted amendment to the Society Governing Board for approval.
C. Amendments take effect when the Organization receives written notice of their approval by the Governing Board from the President.
2. Rules are the next highest level of documentation of Organizational operations. They are generally established to facilitate the conduct of Organizational business, and to describe duties and responsibilities of officers and committees. They may be suspended or amended as follows.
A. The Rules may be suspended during an Executive Committee meeting until the next annual or special Organizational meeting by a 2/3 majority of the Executive Committee.
B. The Rules may be suspended for the duration of a meeting by a 2/3 majority of Active Members voting at an annual or special Organizational meeting.
C. The Rules may be amended by a simple majority of Active Members voting at an annual or special Organizational meeting.
3. Procedures are the lowest level of documentation of Organizational operations. They are generally established to provide continuity in the conduct of Organizational business. The Procedures may be suspended or amended by a simple majority vote of the Executive Committee.